How can AdSigner email signatures help protect against cyber fraud?

Phishing is one of the oldest and most common types of cyber fraud. The goal of a phishing attack is to fool you into thinking the email is coming from someone you know or trust, and lure you into taking action which threatens your online safety.

Source: https://www.rd.com/article/what-is-phishing/

Even though phishing is one of the oldest tricks in the book, the techniques used are becoming more and more sophisticated. Here’s how having a unified, centrally managed, brand-consistent email signature can help prevent phishing within your organization and for your clients:

1. Authenticity and Trust: A consistent email signature that aligns with the company’s brand identity creates a sense of authenticity and professionalism. It helps recipients identify legitimate emails from the company, making it easier to differentiate them from fraudulent or phishing emails that often lack such signatures. This builds trust and reduces the likelihood of falling victim to phishing attempts.identify legitimate emails from the company, making it easier to differentiate them from fraudulent or phishing emails that often lack such signatures. This builds trust and reduces the likelihood of falling victim to phishing attempts.

2. Brand Recognition: A recognizable and consistent email signature reinforces the company’s brand image in the minds of recipients. When employees consistently use the same email signature, it reinforces the company’s visual identity. This recognition can help users quickly identify suspicious or fake emails that may have inconsistent or mismatched signatures, indicating a potential phishing attempt.

3. Control and Standardization: Central management of email signatures provides administrative control over the content and information included in the signatures. It allows organizations to define and enforce standardized fields, such as name, job title, contact information, and social media links, ensuring that employees provide accurate and up-to-date details. This control helps prevent employees from including unauthorized or potentially harmful information in their signatures, reducing the risk of data breaches or unintentional exposure of sensitive information.

4. Consistent Security Messaging: A standardized email signature can include security reminders or disclaimers in the fine print, such as advising recipients not to share sensitive information via email or reminding them to be cautious about clicking on suspicious links. By consistently incorporating security messages in every email, the company can reinforce a culture of cybersecurity awareness among its employees and recipients.

5. Employee Education: A unified email signature can be part of a broader cybersecurity awareness program within the company. Employees can be trained to recognize and report suspicious emails that do not conform to the established email signature guidelines. By raising awareness about the importance of consistent signatures and educating employees about common phishing techniques, companies can enhance their overall defense against cyber fraud.

Add another layer of protection to your defense against phishing and cyber fraud by creating and implementing a unified, centrally managed email signature for your organization.